Before and during the UIT, several event managers are active, who together with the UIT Team play an important role behind the scenes of the UIT. Event managers perform various functions and are ultimately responsible for their own set of tasks.
We're once again looking for new Event Managers for UIT 2027! Would you like to become an Event Manager and help organize UIT? If so, please email your resume and cover letter as soon as possible to [email protected] and [email protected].
What does an Event Manager do?
As an Event Manager, you’ll join the UIT Team starting in May, support them with various tasks, and play a major and important role behind the scenes at UIT!
- You will support the UIT team in the preparation and production of program components.
- You have both collaborative and individual tasks that vary by position.
- During the UIT, you are ultimately responsible for certain program elements or tasks.
- You will train and instruct mentors and crew members both before and during the UIT.
What functions are there?
The event managers are active before and during the UIT. Each person has a role with specific responsibilities, and you also work together as a team on certain tasks.
Event Manager Hospitality
As Event Manager Hospitality, you and Program will be responsible for recruiting and liaising with hospitality managers, tap clearance, purchase estimates, bar equipment and will obtain your Social Hygiene (SVH) if you do not already have it. You will also be responsible for working out the sales and cup system.
What are the requirements?
As event manager, you will be present one day a week during the month of May and June. During the months of July and August, you will assist the UIT Team full-time. In any case, you can just finish your academic year.
During the UIT you will be deployable throughout the week and also the following week for completion.
Experience with the UIT (as a participant, mentor or crew) is very helpful, but not a requirement!
What do you get in return?
A summer you will not soon forget! Together with the UIT team and all the volunteers you will be responsible for organizing the biggest student event in Utrecht. As an event manager you will expand your network and gain experience in different areas that will look great on your CV. The first two months (May and June) you will receive a volunteer allowance and in July and August you will receive a normal hourly wage for 40 hours per week.
Event Logistics Manager
As a Logistics Event Manager, you will work with the Logistics and Program teams to manage behind-the-scenes operations—from transportation and storage to setting up the logistics station. In collaboration with the Program team, you will ensure that the right materials are in the right place at the right time.
During UIT Week, you’ll spend at least one day working at the logistics station: the hub where all materials, transportation schedules, and last-minute arrangements come together. This will give you insight into the operational side of a major event and allow you to be truly involved in the organization of this unique student week from start to finish.
What are the requirements?
As event manager, you will be present one day a week during the month of May and June. During the months of July and August, you will assist the UIT Team full-time. In any case, you can just finish your academic year.
During the UIT you will be deployable throughout the week and also the following week for completion.
Experience with the UIT (as a participant, mentor or crew) is very helpful, but not a requirement!
What do you get in return?
A summer you will not soon forget! Together with the UIT team and all the volunteers you will be responsible for organizing the biggest student event in Utrecht. As an event manager you will expand your network and gain experience in different areas that will look great on your CV. The first two months (May and June) you will receive a volunteer allowance and in July and August you will receive a normal hourly wage for 40 hours per week.
Event Manager Program
As Program Event Manager, you will work alongside the Program team to help develop program components and turn ideas into realistic plans. You will also be responsible for coordinating the program components during the UIT.
What are the requirements?
As event manager, you will be present one day a week during the month of May and June. During the months of July and August, you will assist the UIT Team full-time. In any case, you can just finish your academic year.
During the UIT you will be deployable throughout the week and also the following week for completion.
Experience with the UIT (as a participant, mentor or crew) is very helpful, but not a requirement!
What do you get in return?
A summer you will not soon forget! Together with the UIT team and all the volunteers you will be responsible for organizing the biggest student event in Utrecht. As an event manager you will expand your network and gain experience in different areas that will look great on your CV. The first two months (May and June) you will receive a volunteer allowance and in July and August you will receive a normal hourly wage for 40 hours per week.
Event Manager Internship
At UIT, you can do an internship as an Event Manager in one of the available roles, and—together with a colleague from the UIT Team—you’ll be responsible for a specific set of tasks. These may include: programming, logistics, communications, participants, or a combination thereof. Think, for example, of tasks such as: contributing ideas to set up program components, turning ideas into realistic plans, working on the operational side of the event, creating content for UIT, recruiting volunteers, and much more. You’ll be truly involved in the organization of this unique student week from start to finish.
Sounds good, but what's it really like? Our former intern Nayana tells you
During my internship at the UITweek I had a super fun and educational period. Not only did I get to work on one of the biggest student events in Utrecht, but I also got the chance to develop a new component myself. In the process, I was in contact with many different parties and worked with an enthusiastic team of students.
What I found so valuable:
- You expand your network tremendously and meet many new people.
- You get real hands-on experience in event organization.
- You may take on projects independently, but will always receive guidance as needed.
- You will discover how much fun it is to organize something by and for students.
For me, this was the first time I participated in organizing an induction week, and I learned an awful lot, both personally and professionally. Thanks to the committed guidance and the fine team, I was able to develop myself, take responsibility and actively contribute to various program elements.
The very best moment? When you stand on the podium, look out over all the participants and realize: we made this possible together! You never forget that feeling of pride. That is why I can recommend it to everyone: the UITweek is a great place to learn, gain experience and have fun.
What are the requirements?
- You are an MBO, HBO or WO student of a relevant degree program
- You have an affinity with student life and the city of Utrecht.
- You can work well both independently and as part of a team.
- You keep an overview, even in busy situations, and think in solutions.
- You can work well on multiple projects simultaneously.
- You communicate clearly and organize with pleasure.
- You live in Utrecht or the surrounding area.
- You are excited to develop yourself as well as contribute to one of the best weeks of the year.
- Available for 4-5 days a week (at least 5 in July and August)
- Period: 6 months, start date in consultation
What do you get in return?
- An internship where a lot happens. It's never boring with us!
- A place where you can grow, meet new people and expand your professional and personal network
- Good guidance from our project managers
- Fun team of students, with whom you can work together a lot, have lunch, laugh and play ping-pong
- An internship stipend of 500 euros gross based on full time internship
Sign up
The job openings for the position of Event Manager 2027 are closed. Keep an eye on our Instagram and website for more information.
Still have questions? Please email to [email protected].
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